President - The President shall preside over all business meetings of the organization. The President shall function as head of NAPA, conduct all general business of behalf of the association, and authorize the expenditure of funds as required for routine operation of the organization. The President is empowered to negotiate and establish contracts for grants, awards, and the selling of newsletter advertisements. The President shall promply notify each member of the Board of Directors of all such business dealings. The President shall appoint all standing and ad hoc committees as required, and shall appoint Fellow Members to fill vacant positions subject to the approval of the remaining Board of Directors. Members of committees shall serve at the discretion of the Board of Directors with no term limits imposed.
The office of President-Elect shall be elected and hold office for a period of one year. The President-Elect will then serve as President for a period of one year. After the one-year term as President, the President will then serve for one year as Past President.
Vice-President - The Vice-President shall assume the duties of the President in his/her absence and all other duties as directed by the President. The Vice-President will chair the NAPA Awards Committee.
The Office of Vice-President shall be elected and hold office for a period of two years. These terms shall be from 01 July of even numbered years to 30 June of even numbered years.
Treasurer - The Treasurer shall maintain accurate records of the financial status of the association, collect annual dues from all members, deposit into the NAPA account all funds received and dispurse funds only as upon the direct authorization of the President. The Treasurer shall be responsible to ensure all documents are in place with our financial institution (currently Navy Federal Credit Union) to allow access to NAPA funds. The Treasurer will maintain a checking account and VISA account. The Treasurer shall pay all bills thus approved in a prompt and timely manner and maintain written receipts of such payments. The Treasurer shall provide a written report to the Board of Directors and the membership at the annual meeting each year. To continue to qualify for tax-exempt status, the Treasurer will fine an annual tax return (currently a 900-N e-Postcard) with the IRS as required by law.
The Office of Treasurer shall be elected and hold office for a period of two years. These terms shall be from 01 July of even numbered years to 30 June of even numbered years.
Secretary - The Secretary shall keep minutes of all meetings of NAPA, be responsible for maintaining the association's permanent files in an orderly manner, and shall conduct any correspondence as directed by the Board of Directors. The Secretary may Chair, or shall assist the Election Committee as necessary during the preparation of ballots, verification of membership status, and conducting the elections.
The Office of Secretary shall be elected and hold office for a period of two years. These terms shall be from 01 July of even numbered years to 30 June of even numbered years.
NAPA Directors - The Board of Directors is the executive and judicial body for NAPA and shall consist of all elected Officers and Board of Director seats. This body shall conduct all necessary business of the organization during the regularly scheduled meeting during the annual NAPA/AAPA conference. Additional business meetings shall be held whenever designated by the President or when requested by at least twenty (20) percent of of the Fellow Membership.
The elected Director positions shall consist of:
- Board of Directors (Active Duty) = two seats
- Board of Directors (Reserve) = one seat
- Board of Directors (Retired) = one seat
- Board of Directors (Student) = one seat
The four Director seats (Active Duty, Reserve, Retired) shall be elected and hold office for a period of two years. These terms shall be from 01 July of even numbered years to 30 June of even numbered years. The student Director seat will hold office for one year with the term running from 01 November - 31 October.